Calm tech
for busy businesses.
Bespoke software that helps your existing tools get along — quietly, reliably, and without the noise.
Working with small businesses across London · EN / FR / PT
What we build
01 — servicesThe Operations Engine
Automate the repetitive work that's quietly eating your team's week.
The Numbers Mirror
One clean dashboard showing the KPIs that actually matter to your business.
The Data Hub
Centralise your scattered data into one reliable, queryable source of truth.
The Connector
Make your existing tools talk to each other — no rip-and-replace, no new subscriptions.
How we work
02 — processListen
a free callTell us what's noisy, manual, or costing you time. We'll tell you honestly if we can help.
Build
2–8 weeksBespoke software, shipped weekly. You test as we go — no big reveals, no surprises.
Hand over
yours to keepFull documentation, team training, no lock-in. You own everything we build.
Build once. Run calmly.
03 — modelMost consultancies disappear the day your project ships. We stick around — for a simple monthly fee, we host it, maintain it, handle small changes, and cover the cost of any external tools the system needs.
A fixed-fee project
We design, build, and deliver your bespoke system. You see weekly progress, test as we go, and own everything we create. One clear scope, one clear price.
A simple monthly fee
Covers hosting, maintenance, small tweaks, and any third-party tools your system uses. Cancel anytime — your system and its code are always yours to keep.
Why Cappyflow
04 — compare| Freelancer | In-house hire | Big agency | Cappyflow | |
|---|---|---|---|---|
| Setup time | Days | Months | Weeks | Days |
| Expertise level | Varies wildly | A gamble | Junior on your project | 10+ years, direct |
| Ongoing support | Disappears | On payroll | Expensive retainer | Simple monthly fee |
| Lock-in | None, no support | Full-time contract | Long contracts | Cancel anytime |
| Code you own | Sometimes | Yes | Rarely | Always |
Recent work
05 — casesAn operations layer for a services marketplace
They were juggling cleaner availability, client bookings, and invoicing across four disconnected tools. We built a centralised operations layer that automated matching, onboarding, and billing — cutting hours of manual coordination out of every week.
Business Compass — a live financial dashboard for Cleaners2Match
Their numbers were scattered across Jobber and QuickBooks with no single view of performance. We built a real-time Business Compass dashboard pulling P&L, cash flow, gross margin, and net income directly from both platforms — with bank reconciliation, client payment matching, contractor rate management, and multi-location reporting, all in one place.
Automation-as-a-service, white-labelled
They wanted to offer their own clients better automation but didn't have the internal capacity to build it. We now design and ship bespoke automations under their brand — turning a service gap into a new revenue stream.
Questions
06 — faqWill this work for my business?+
If you're a small business juggling multiple tools and feeling the pain of manual work between them, yes. A free call will tell us both quickly.
How long does a project take?+
Most projects ship in 2 to 8 weeks, with weekly progress you can test along the way.
What happens after the project is delivered?+
You own everything. Optionally, we stay on for a simple monthly fee to host, maintain, and handle small changes — or you take it in-house. No lock-in either way.
Do I need technical skills to use what you build?+
No. We design systems that run quietly in the background. If you want to make changes later, either ask us or manage it internally — the code and documentation are yours.
Do you work with businesses outside London?+
Yes. We're London-based but work remotely with UK and European small businesses. We work in English, French, and Portuguese.
What tools do you work with?+
Whatever you already use. We specialise in orchestrating existing tools rather than replacing them — typical stacks include field service platforms (Jobber, Housecall Pro, ServiceM8, Tradify, Workiz, Field Pulse, Joblogic, Workever), finance tools (Xero, QuickBooks, Stripe), data tools (Airtable, Baserow), automation (n8n), and custom Supabase/Next.js builds.
Let's get your stack flowing.
A free 30-minute call — no pitch deck, no pressure. We listen, ask a few questions, and tell you honestly whether we can help.
WHAT HAPPENS ON THE CALL
- ✓You tell us what's manual, repetitive, or costing your team time — no jargon needed.
- ✓We explain clearly what kind of software could help, and roughly what's involved.
- ✓You hear an honest view on whether we're the right fit — if we're not, we'll say so.
- ✓If it makes sense to move forward, we outline next steps with no obligation.
You'll be asked to briefly describe your project when booking — a sentence or two is plenty.